Terms & Conditions

Please read the following privacy policy statement to understand how your personal information will be treated. This policy may change from time to time so please check back periodically.

Holiday Arts Festival Policies

AUTHORITY OF THE OREGON COAST SCHOOL OF ART: Oregon Coast School Of Art and its event committees will administer all event vending applications. This application is subject to the following terms and conditions:

1. REFUNDS. There will be no refunds unless OCSA cancels the event.

2. USE OF ASSIGNED SPACE (the “Booth”). Participant may sell only items that are new, hand crafted and/or hand made. Participant may not display, sell and/or attempt to sell any items of drug paraphernalia; any item displaying obscenity or profanity; any item that is sexually explicit or displays any nudity; or any item tending to excite racial disharmony. a. Participant may use the booth space assigned by the Committee to sell only the items described in the permit application. Participant accepts the booth space in the condition existing at check in. OCSA is not obligated to make any improvements to the booth space for the Event. Chairs are provided, you may bring additional tables and/ or display pieces as long as they fit in the designated space. b. Participant shall not make any alterations to the booth space without the written approval of OCSA. Participant shall take reasonable precautions to prevent damage to the booth space. Participant shall be responsible for and shall compensate OCSA for damage that is caused by the negligence or other wrongful acts or omissions of Participant, or their employees or agents. c. Participant shall keep the booth space reasonably clean during the Event. All trash generated by the Event is the responsibility of the vendor and shall be removed from the site and disposed of elsewhere. This includes trash, garbage, boxes, unwanted inventory, and food. Participant shall remove from Vendor’s area all furniture, appliances, supplies, signs, and other personal property used at the Event and surrenders the booth space to OCSA in the same condition as received no later than 7:00 p.m. on the Saturday immediately following the Event.

3. FOOD AND BEVERAGES. a. No person or entity may serve food or beverages at the Event for consumption by the public without a temporary restaurant license as required by ORS 642.025 or a temporary benevolent restaurant License as required by ORS 624.028. b. Information about the required license may be obtained from the Douglas County Department of Health, 621 Madrone, Roseburg, Oregon 97470. The telephone number from within Oregon is 1-800-234-0985, extension 3571; from outside Oregon it is 541-440- 3571. c. WATER. We do NOT have water hook-ups. If you will need water, it will have to be packed in.

4. COMPLIANCE WITH LAWS. Participant shall comply with all federal, state, and local statutes, regulations, administrative rules, codes, and ordinances that apply to the Event, including all Douglas County ordinances.

5. INDEMNIFICATION. a. Participant, and Participant’s officers, employees, and agents are not officers, employees, or agents of OCSA as those terms are used in ORS 30.260 to 30.300. Participant shall defend, indemnify, and hold harmless OCSA, and its officers, employees, and agents from claims, actions, damages, judgment, and other expenses and liabilities (“claims”) arising out of injury to any person or damage to property caused in part or entirely by the activities of Participant, or Participant’s officers, agents, or employees or any hazardous condition at the Booth. Participant will not be responsible for claims resulting solely from the negligence of OCSA, or OCSA officers, employees, or agents, or latent hazardous conditions. b. This section merely allocates risk between OCSA and Participant. It cannot be construed to diminish any liability insurer’s obligations or to waive contribution or indemnity from other persons or entities.

6. LIABILITY INSURANCE. (FOOD VENDORS ONLY).
a. Participant shall, at its own expense, at all times while Participant is using the Booth, maintain in force a commercial general liability insurance policy that covers claims arising out of the Event. The amount of coverage must be equal or greater than the limits for claims made under the Oregon Tort Claims Act with minimum coverage of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. b. Liability coverage must be provided on an “Occurrence” basis. “Claims made” coverage will not be acceptable. Oregon Coast School of Art, P.O. Box 294, Gardiner, OR 97441 located at 325 High Street, Gardiner, OR 97441 shall be named as Certificate Holder and Additional Insured. c. Your Insurance Certificate must be mailed along with your Application – or be received soon thereafter. You may NOT wait to bring the certificate with you to the Event. This is for your own benefit because it allows time to correct any mistakes on the Certificate. Vendors who are required to provide a Certificate of Insurance will NOT be allowed to set up until a correct certificate has been received.

7. REMEDIES.
a. Time is of the essence for this Application. If Participant fails to comply with any material conditions of this Application and its Terms and Conditions, or if Participant does not take prompt action to rectify a failure to comply with this Agreement or a supplemental agreement, OCSA may immediately terminate this Agreement; eject the Participant from the Event; exclude the Participant from future OCSA Events; retain Participant’s fee as liquidated damages; or enforce any remedies available to OCSA under Oregon law. b. The above stated remedies are cumulative. The exercise of one remedy by OCSA will not impair any other remedy. Any litigation concerning this Application will be conducted in the appropriate court or a court in Douglas County.

8. RUBBISH CONTROL DURING THE EVENT. Garbage cans are provided in the Event area for use by Event guests only. All vendors shall provide a suitable trash container if needed for customers and will remove their own garbage.

9. EXTENSION CORDS. Participant must provide all required extension cords. When more than one cord is used all connections shall be taped or otherwise sealed to provide waterproof protection. Use only heavy-duty cords. As a word of caution, worn, frayed, or improperly insulated extension cords will not be allowed.

10. CHECK IN. Assigned space numbers will not be given prior to check in. Committee members will be available at Vendor’s area during set-up time. Please see attached Vendor page for set-up times.

11. HOURS OF OPERATION. Closing your booth before the specified time or leaving the Event early will result in the loss of the $25 deposit check and will be grounds for exclusion from the Event the following year. You must be open during the advertised hours of operation. Please call prior to submitting your Event Application for more information.

12. TIPS ABOUT THE APPLICATION. a. Your Application is a contract. Please type or print the required information. When an item is not applicable indicate that fact by entering n/a. b. If you share the cost of booth space with a participant who is not a member of your immediate family, we require an application from both parties. This procedure serves two purposes, (1) We know who the participants are, and (2) The other person’s name is added to the Event mailing list. Additional application(s) will be sent upon request. c. Participants desiring to be near each other should try to have both parties indicate this fact on each Application. Please use the other vendor’s full name.

13. CONFIRMATION OF ACCEPTANCE. Please include a postage paid, self-addressed #10 BUSINESS ENVELOPE with the application.

14. WHAT TO SEND:
1) The completed event vendor application.

2) A self-addressed stamped #10 envelope (so we may send written confirmation of acceptance.) Pictures will be returned on Saturday with your deposit check.

3) Payment in full.

4) Separate $25.00 Deposit Check. (Check will be returned after 5:00pm on Saturday if all conditions have been meet.)

6) Signed Terms & Conditions.

15. REQUESTING SPACES. Applicants are welcome to request to be placed in a certain area of the Event, if the Application is received in a timely manner, but will NOT be guaranteed that particular space or area. Late requests for specific placing will not be accepted. Space numbers will not be given prior to check-in.

16. A REMINDER ABOUT INSURANCE. Instruct your insurance agent to send any required certificates of liability and/or worker’s compensation form to the address of OCSA, P.O. Box 294, Gardiner, OR 97411

17. SUPPLEMENTARY CONDITIONS. Any supplementary conditions shall be in writing and signed by Participant and OCSA. I, as the participant, and for the Organization, if any, named above, have read and agree to the conditions set forth in the Terms and Conditions of Oregon Coast School of Art Event Vendor Application, which I have retained for reference. The undersigned certifies that he/ she has the authority to accept and sign this Application.

Personal Information

Oregon Coast School of Art asks for your personal information when you subscribe to one of our mailing lists, make a donation, submit a contact form, or enroll in one of our classes. Oregon Coast School of Art will not sell or trade your personal information. If you submit a contact form or register for one of our classes, your information will be sent through a secure SSL connection. If you receive an e-mail from us, we may be able to know if you clicked on any of the links embedded within the text of the e-mail.

Information Collection And Use

While using our Site, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to your name (“Personal Information”).

Log Data

Like many site operators, we collect information that your browser sends whenever you visit our Site (“Log Data”).

This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Site that you visit, the time and date of your visit, the time spent on those pages and other statistics.

In addition, we may use third party services such as Google Analytics that collect, monitor and analyze this site in order to gather information on how to best service our users.

Communications

We may use your Personal Information to contact you with newsletters, marketing or promotional materials and other information that require you to opt-in in order to receive, as well as allow you to unsubscribe at any time from any email correspondence.

The Log Data section is for businesses that use analytics or tracking services in websites or apps like Google Analytics.

Cookies

Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive.

Like many sites, we use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site.

Security

The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.

Changes To This Privacy Policy

This Privacy Policy is effective as of 5/17/2016 and will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page.

We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the Service after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.

If we make any material changes to this Privacy Policy, we will notify you either through the email address you have provided us, or by placing a prominent notice on our website.

Contact Us

If you have any questions about this Privacy Policy, please contact us.